A not-for-profit organisation are seeking a Governance Associate. Although this is a hybrid role, with 4 days a fortnight in the office, you must be able to work flexibly to support the team's activities, including the in-person support at Board meetings which are an all-day event and take place in London at least once per month
The individual will be a highly motivated self-starter who enjoys working in a fast-paced environment in a role that has a broad remit incorporating Board secretariat, governance and operational responsibilities.
The Governance Associate will report to the Operations Director. Key responsibilities and accountabilities will include:
- Providing secretariat support to the Board and its members. Including arranging Board meetings and minute-taking via in-person attendance at both the public and private Board meetings.
- Managing the process for ensuring the effective and timely circulation of Board papers.
- Supporting the effectiveness of the Board and its members, including through induction, on-going training and annual evaluations.
- Supporting the organising of Board away-days and other ad-hoc Board activities.
- Ensuring the organisation operates within an effective and robust governance framework, supported by clear policies and procedures. Providing governance advice, as necessary, to the Board
- Supporting Board succession planning, including recruitment activities, appointments planning and on-boarding/ off-boarding processes.
- Supporting the preparation and submission of statutory and other reporting obligations
- Monitoring and supporting compliance with the governance framework, including the Terms of Reference, Memorandum of Understanding, Service Level Agreement, Due Process Handbook, Conflicts of Interest Policy and GDPR. Ensuring appropriate records and disclosures, including publication of registers, where applicable.
- Supporting the Operations Director in ensuring that the body maintains a robust risk management framework.
- Providing support to Operations Team colleagues across the wider operational remit, as necessary.
The ideal candidate will:
- have experience of providing high quality Board secretariat and general governance support, including minute-taking.
- have experience of drafting/ reviewing governance processes and documentation.
- have experience of dealing with information security matters and supporting compliance with related policies and procedures.
- be adaptable, flexible and comfortable working in a fast-paced environment.
- have the ability to multi-task, focus on proactive problem solving and understand impacts/ causality.
- have strong written and verbal communication skills.
- have strong organisation skills and attention to detail.
- have good levels of computer literacy.
In return, you will enjoy an excellent work/life balance, hybrid working and a wide range of other benefits including a 10 percent contribution into a pension
As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.